Vendors of Record for Photography Equipment

The District School Board of Niagara (hereafter referred to as the DSBN) hereby invites submissions to pre-qualify suppliers of record for the supply and delivery or pickup of photography equipment for a term of one (1) year commencing September 1, 2024 and ending August 31, 2025. Consideration will be given to renew the contract for four (4) separate one-year periods ending August 31, 2029. The DSBN will be pre-qualifying multiple suppliers. Suppliers that do not meet the original submission deadline are still eligible and encouraged to submit a proposal. Suppliers may submit a Pre-qualification proposal at any time throughout the duration of the contract. Additional Supplier(s) will be added to the list as they are received and reviewed by DSBN staff. RFSQ 24179 will be reposted under the same bid number numerous times throughout the duration of the contract period in order to keep the bid process open for addition to the prequalified list. Once a Proponent has been qualified to provide the services as described herein under Contract 24179 they do not need to respond to further postings of this same Contract number. OBJECTIVE: To request competitive proposals and establish, for the term noted herein, supplier(s) of Photography Equipment, incorporating the systems contract philosophy of improving the ordering of low dollar value, repetitively used supplies with a minimum of administrative expense. There is no guarantee that any/all items will be purchased. Equipment would be ordered on an as needed basis. Pre-qualified Suppliers will be deemed as acceptable and recommended as Suppliers from whom the DSBN may choose to purchase. This is not an all-inclusive list. Other equipment may be required. Proponents scoring 50% or higher on the evaluation criteria will be prequalified to provide equipment on an as needed basis subject to best fit, as defined in the bid document. Additional Supplier(s) will be reviewed by DSBN staff for possible addition to the prequalified vendor list as they are received and reviewed. Responsive and responsible Proponents scoring 50% or higher on the evaluation criteria will be prequalified to provide supplies on an as needed basis subject to best fit, as defined below, throughout the life of the Contract.