Community Development Block Grant (cdbg) Program Program Administration Consulting Services

Home In Your Community Consultants COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PROGRAM ADMINISTRATION CONSULTING SERVICES City of Greensburg Greensburg, PA The City of Greensburg, Westmoreland County, hereinafter referred to as “Community” is seeking a “Consultant” to provide services as required for preparation of and administrative assistance with grant applications for community development activities. These grant programs include, but are not limited to: CDBG, and any Housing and Development Programs. Other grants that complement the City’s Planning & Development objectives may also be included. The procurement for services hereunder shall comply with 2 CFR Part 200 (Uniform Guidance) compliance requirements to State and Local Governments. It is the intent of the City of Greensburg to retain the services of a Consultant who will provide the necessary expertise to carry out the activities described herein. TYPES OF SERVICES REQUIRED The Community will require a Community Development Consultant to provide technical assistance for the purpose of obtaining community development funding and provide advice and assistance in connection with the implementation of the program for which the funds are obtained. More specifically, the Consultant may be required to complete the following tasks in connection with Community Development funding in Fiscal Years, 2027, 2028, and 2029. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Preparation of an application and revisions as required, for the Small Communities Program or any successor program thereto. Provide consulting services to the Community for submission to the Department of Community and Economic Development or successor state agency for Community Development Block Grant Funds, including but not limited to, advising the Community as to the rules and regulations regarding the Community Development Block Grant Program, assisting the Community in selecting appropriate projects applicable to the CDBG Program and ensuring that the projects meet all criteria; scheduling, preparing advertisements for all required public hearings; reviewing the Community’s records and procedures and advising the Community regarding possible conflicts with the CDBG regulations, preparing a three-year plan, obtaining the required data and supporting information and completing all required forms and insuring submission of same to the state prior to the filing deadlines. Preparation of Environmental Review If and when funded, over the duration of the funding period, the Consultant, at the request of the Community, may be required to render services as follows: 1. Prepare the Environmental Review Record for Project (s) 2. Determine required level of environmental review: Exempt, Categorically Excluded or Assessment Required 3. Submit documentation to local, state and federal agencies as required. 4. Prepare Floodplain Notices, as needed 5. Prepare for publication the Combined Notice for Finding of No Significant Impact and Request for Release of Funds of Request or Release of Funds Notice, as appropriate 6. Prepare Release of Funds statement to DCED and advise community of conditions relating to same Provide Technical Assistance in carrying out the CDBG Program including: Preparation of any studies required by the Commonwealth (such as Fair Housing Analysis, Section 504 Self Evaluation, Section 3 Plan, etc.) 2. Preparation of Semi-Annual and Annual Performance Reports or utilizing IDIS, prepare whatever reports may be required from time to time by DCED 3. Advice and assistance in carrying out specific program activities, including compliance with State and Federal Statutes, circulars, executive orders and regulations which directly relate to the CDBG Program. Also, provide oversight of the activities to ensure such compliance 4. Provide technical assistance with the Community required in connection with funded program(s) and for which the Community lacks in-house capacity 5. Advise and assist with all matters relating to Lead Base Paint requirements and procedures II. OTHER GRANTS Prepare applications and provide technical assistance as required to obtain and administer such other grants as the consultant may identify and the Governing Body may approve seeking that advance the community development objectives of the Community. These include, but are not limited to, any Grant offered through DCED or a related office. The Community intends to designate a Consultant which it deems best qualified to provide all these services as needed. The Consultant will be required to perform all services listed above for which State and/or Federal reimbursement is not available, at no cost to the Community. INFORMATION AND DATA REQUIRED OF EACH OFFEROR All consultants must submit an original and two (2) copies of their proposals no later than 10:00AM Monday November 30, 2026. Late submissions will not be considered. Please ask for receipt of proposal received. Proposals must be received at the Planning & Development office, City Hall, 416 South Main Street, Greensburg, PA 16501 or by email at aitaliano@greensburgpa.org. Consultants may withdraw proposal anytime prior to the date in previous sentence. Proposals shall be clearly marked REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES. Each proposal must contain information on the Consultant's Qualifications, Experience and required Compensation which shall be evaluated in accordance with Factors for Award. If the Consultant intends to use a sub-contractor to complete all or part of the work items, the proposal shall so note. The Community reserves the right to approve changes in sub-contractors. Submission Requirements are as follows: Cover Letter – Brief introduction and statement of interest Qualifications – Overview of the firm’s experience with CDBG projects including references to other client municipalities Project Approach – Anticipated methodology and approach to working with the Community and DCED Work Plan & Timeline – Detailed schedule of key deadlines and meetings with the Community’s Planning staff Cost Proposal – the consultant fee for services (see below for specifications) Team Members – Biographies and resumes for key personnel assigned to this project. Also, identification of a single point of contact for the Community. FACTORS FOR AWARD The Community will evaluate each written proposal based on the criteria and point allocations set forth below. The Community may schedule a telephone or video conference with each offeror to ask questions, clarify information contained in the proposal, and discuss the offeror’s qualifications and proposed approach to the assignment. Based on the written proposal and, where applicable, the interview, the Community will assign points for each evaluation criterion. The offeror receiving the highest total score will be selected for purposes of negotiating a contract. If the City is unable to successfully negotiate a contract with the highest-rated offeror, the Community may terminate negotiations and proceed to negotiate with the next-highest-rated offeror, continuing in order of ranking until a contract is successfully negotiated. The evaluation criteria and maximum points available are as follows: Firm Qualifications and Relevant Experience (30 points) Firm Qualifications and Relevant Experience: Demonstrated qualifications, experience, and capacity of the firm in providing services similar to those described in this RFP, including experience with Community Development Block Grant (CDBG) programs and applicable federal, state, and local requirements. (20 points) Past Performance and References: Demonstrated record of successful performance on comparable assignments, including quality of work, compliance with applicable program requirements, ability to meet deadlines, and responsiveness to client needs. (10 points) Proposed Project Team, Work Plan, and Service Delivery (40 points) Qualifications of Key Personnel: Qualifications, relevant experience, and demonstrated ability of the specifically identified project manager and other key personnel to perform the proposed services. (10 points) Work Plan and Technical Approach: Understanding of the City's anticipated CDBG needs and the adequacy of the proposed approach, work plan, and methods for completing the required services in a timely and effective manner. (15 points) Staffing, Availability, and Responsiveness: Adequacy of the proposed level of effort and time commitments of the project manager and key personnel, availability of appropriate staff, continuity of service, and the firm's ability to respond promptly to the City's requests and deadlines. (15 points) Participation by Small, Minority-Owned, Women-Owned, and Section 3 Businesses, and Businesses Located in Labor Surplus Areas (10 points) The City will evaluate participation by small businesses, minority-owned businesses, women-owned businesses, businesses located in labor surplus areas, and Section 3 businesses, as applicable and consistent with the requirements governing the procurement. Offerors should identify any applicable business status and describe any proposed participation or subcontracting arrangements relevant to the services requested. Reasonableness of Compensation (20 points). Each offeror shall include a proposed fee structure and a statement of willingness to negotiate a contract with the City. The proposal shall include: A proposed lump-sum fee for application preparation and environmental review services described in Section I, Items A and B, under Types of Services. A detailed proposed billing schedule and a not-to-exceed amount for services described in Section II, Item C, and other grant-related services, as applicable. A description of the proposed basis of compensation for any additional services requested by the City. The City will evaluate the proposed compensation based on its reasonableness in relation to the scope of services, the proposed level of effort, the offeror's qualifications, and the anticipated value of the services to the City. The City may negotiate the scope of services and compensation with the selected offeror. (20 points) General Conditions The City reserves the right to negotiate the final scope of services and compensation with the selected offeror, to award a contract for all or part of the requested services where permitted by the solicitation and applicable requirements, and to reject any or all proposals in accordance with applicable law. The City will enter into a written contract with the successful offeror. The contract shall include all applicable federal, state, and local requirements. The City of Greensburg is an affirmative action, equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religious creed, disability, ancestry, national origin, age, or sex. Request Type Deadline Request Type RFP Deadline Monday, November 30, 2026 Contact Information Contact Email aitaliano@greensburgpa.org