Purchase of Construction Materials for the Improvement and Repair of the Existing Ceiling at the 3rd Floor of the Municipal Building

REQUEST FOR QUOTATION (RFQ)SMALL VALUE PROCUREMENTSolicitation No. : PAR SVP-2026-29Date: October 31, 2026Title: Purchase of Construction Materials for the Improvement and Repair of the Existing Ceiling at the 3rd Floor of the Municipal BuildingThe Municipality of Paranas, through its General Appropriations Act (GAA) CY 2026 Fund, intends to procure Construction Materials and Supplies through Negotiated Procurement – Small Value Procurement pursuant to Section 34 of the 2025 Implementing Rules and Regulations (IRR) of Republic Act No. 12009 (New Government Procurement Act).The Local Government Unit of Paranas, Samar through its Bid and Award Committee (BAC), invites registered suppliers to submit their quotations.Schedule of Activity DateIssuance of RFQ October 31, 2026Deadline for Submission November 9, 2026 10:00 amOpening/Evaluation November 9, 2026 10:00 amTechnical SpecificationsItem No. Description Unit Quantity Approved Budget for the Contract (ABC)1 Fiber Cement Board 1.20m x 2.40m x 4.50mm thk sheet 200 Php 351,855.002 Metal Furring 19mm x 50mm, 0.5mm thickness x 5 meters pcs 500 3 Assorted CWN kg 6 4 Blind Revit 1/8" x 1/2" box 26 5 2" Concrete Nails kg 6 6 4" dia Cutting Disc pcs 25 7 1/8" Drill Bit pcs 20 8 12W Recessed Round LED Pin Light pcs 83 Mandatory Eligibility Requirements (To be submitted prior to the notification of award): a. Valid & current Mayor’s/Business permit for 2026; b. Valid & current PhilGEPS Registration Certificate/Number; c. Omnibus Sworn Statement (for ABCs above P50K).d. Bids/proposal/quotation should be valid for a period of 60 days.TERMS AND CONDITIONS1. Bidders shall provide complete, correct, and accurate information required in the Request for Quotation (RFQ) and its attachments.2. Any interlineations, erasures, or overwriting in the quotation shall be valid only if countersigned by the bidder’s authorized representative.3. Price quotations shall be valid for a period of sixty (60) calendar days from the deadline for submission of quotations, subject to applicable procurement rules.4. Price quotations shall be denominated in Philippine Peso (PHP) and shall include all applicable taxes, fees, delivery charges, and other costs necessary to supply and deliver the required construction materials.5. Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected.6. Bidders shall accomplish and submit the Financial Proposal Sheet, indicating the unit price and total price for each required construction material, together with the other information and documents required in the RFQ.7. In case of a tie among suppliers determined to have submitted the Lowest Calculated and Responsive Quotation (LCRQ), the LGU Paranas-BAC shall apply a non-discretionary and non-discriminatory tie-breaking method in accordance with applicable GPPB guidelines.8. The supplier shall supply and deliver the construction materials in the quantities, specifications, sizes, dimensions, types, and other requirements indicated in the Technical Specifications and Purchase Order (PO).9. All materials supplied shall be new, unused, free from defects, and compliant with the required specifications and acceptable quality standards. The LGU Paranas inspection or authorized acceptance team may inspect and verify the quantity, quality, condition, and conformity of the delivered materials.10. The supplier shall ensure the proper packaging, handling, transportation, and delivery of the construction materials to the designated delivery location within the prescribed period. All delivery-related costs shall be borne by the supplier unless otherwise specified in the RFQ.11. Payment shall be processed upon complete delivery, satisfactory inspection and acceptance of the construction materials, and submission of the required supporting documents, in accordance with applicable government accounting and auditing rules and regulations.12. The supplier shall issue a valid, BIR-compliant invoice and other required tax documents in accordance with applicable laws and regulations.13. In case of delay or failure to deliver the required materials, liquidated damages shall be imposed in accordance with the applicable provisions of Republic Act No. 12009, its Implementing Rules and Regulations, and other applicable procurement rules. The Procuring Entity may exercise its remedies, including contract termination, as allowed by law.14. The Procuring Entity reserves the right to cancel or terminate the contract on valid grounds and in accordance with Republic Act No. 12009, its Implementing Rules and Regulations, and other applicable laws and regulations.15. The LGU Paranas reserves the right to accept or reject any or all quotations, annul the procurement process, or reject all quotations before contract award, subject to applicable procurement laws and regulations.16. The RFQ, the supplier’s accepted quotation, the Technical Specifications, the Purchase Order (PO), and other applicable procurement documents shall form integral parts of the contract.FINANCIAL PROPOSAL SHEETProject: Purchase of Construction Materials for the Improvement and Repair of the Existing Ceiling at the 3rd Floor of the Municipal BuildingName of Supplier: __________________________________________Date: ______________________Item No. Description / Technical Specifications Unit Quantity (A) Unit Price (B) Total Price (C = A × B)1 Fiber Cement Board, 1.20 m × 2.40 m × 4.50 mm thick sheet 200 2 Metal Furring, 19 mm × 50 mm, 0.5 mm thick × 5 meters pcs 500 3 Assorted CWN kg 6 4 Blind Rivet, 1/8" × 1/2" box 26 5 Concrete Nails, 2" kg 6 6 Cutting Disc, 4" diameter pcs 25 7 Drill Bit, 1/8" pcs 20 8 Recessed Round LED Pin Light, 12W pcs 83 TOTAL AMOUNT ₱____________Total Amount in Words:________________________________________I hereby certify that the prices quoted above are true and correct and that the quotation includes all applicable taxes, delivery charges, and other costs necessary to supply the specified materials.Supplier's Authorized Representative: __________________________Signature: __________________________Date: __________________________Price Validity: The quoted prices shall remain valid for the period specified by the Procuring Entity.Delivery Period: The construction materials shall be delivered within 30 calendar days from receipt of the Purchase Order, as applicable.Budget Ceiling Safeguard: The actual total contract price shall not exceed the approved ABC of ₱351,855.00Submission of QuotationsQuotations shall be submitted to:Bids and Awards Committee (BAC)Municipality of Paranas, SamarApproved By:(SGD) ENGR. MARIA MYLA O. CORALESBAC Chairman/Mun. Agriculturist Delivery / Contract Period: 30 Day/s