Procurement of Medical Instrument for Operating Room Department (Rebid: Item nos. 10, 12, 14, 18, 22, 32, 48, 51, 54, 55, 60-65, 91-96, 98-100)

INVITATION TO BID UNDER R.A. 12009 FORProcurement of Medical Instrument for Operating Room Department (Rebid: Item nos. 10, 12, 14, 18, 22, 32, 48, 51, 54, 55, 60-65, 91-96, 98-100)(G-177-26 2nd opening)1) The Provincial Government of Davao del Sur, through the CY 2026 General Fund-Supplemental Budget No. 2 (DSPH, PR No. 1923-CB-26) intends to apply the sum of:ABC: P 359,743.00IB No: G-177-26 (2nd opening)Project Title: Procurement of Medical Instrument for Operating Room Department (Rebid: Item nos. 10, 12, 14, 18, 22, 32, 48, 51, 54, 55, 60-65, 91-96, 98-100)Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The Provincial Government of Davao del Sur now invites bids Procurement of Medical Instrument for Operating Room Department (Rebid: Item nos. 10, 12, 14, 18, 22, 32, 48, 51, 54, 55, 60-65, 91-96, 98-100) – IB No. G-177-26 (2nd opening) . Delivery of the Goods is required:Delivery shall be made within 30 Calendar Days upon receipt of the Purchase Order. Partial deliveries are permitted, provided that the full ordered quantity of each item is completed within the same 30-days period.Terms and Conditions:1. Material and Construction Certification. The bidder must submit a certification from the manufacturer (if applicable) that the medical instruments offered are fabricated from high-grade stainless steel.2. Autoclavability and Corrosion Resistance. All offered instruments must be resistant to autoclaving, corrosion, and thermal exposure. A Certificate of Compliance with the requirements of ISO and/or CE certificate (if applicable) shall be provided.3. Sterilization Compatibility. The bidder must certify that the instruments are compatible with standard steam autoclave sterilization methods and any other specific sterilization method required by the end-user.4. Warranty Coverage. The bidder must Submit a notarized Certificate of Warranty for a minimum of two (2) years on all parts, labor, and services for all medical and surgical instruments offered.Notes: Place of Delivery: PGSO WarehouseThe Supplier shall notify the PGSO a day before the actual delivery. Payment Method: One Time Payment/Credit Basis The date of receipt of the Purchase Order shall be the date on which the duly approved Purchase Order is electronically transmitted to the supplier through EMAIL. The supplier shall personally report to the Office of the Provincial Procurement Management Officer on the next working day to receive the hard copy of the Purchase Order. Such personal receipt shall not affect the reckoning of the date of receipt for purposes of contract implementation. The Lowest/Single Calculated Bidder shall be required to submit a sample. The said sample will be endorsed to the end-user, subject to its evaluation and conformity. The recommendation of the end-user shall form part of the post-qualification requirements. This applies to the procurement of monobloc chairs, monobloc tables, basketball/volleyball balls, and other items, as may be necessary.For drugs and medicines, Brands offered must conform to the standard set by the Therapeutics Committee as evidenced by their Certification. The brand offer of the supplier/bidder must pass the evaluation of the Therapeutics Committee otherwise the brand offer of the supplier/bidder will be considered not responsive. Refer to the attached Standard Guidelines in Evaluating the Sample Items of the Bidders.Updated Documentary Requirements for the Procurement of Drugs and Medicines For procurement of locally manufactured and imported drugs and medicines: Valid Certificate of Product Registration (CPR) issued by the Food and Drug Administration (FDA) Batch Notification, Lot Release Certification from FDA or its equivalent, as required by FDA for specific drugs and medicines; and Valid License to Operate (LTO) issued by the FDA for Suppliers, Distributors and Traders Ref: COA Circular No. 2024-010 dated July 31, 2024- For Medicines, the packaging must bear the marking GOVERNMENT PROPERTY - PROVINCE OF DAVAO DEL SUR Bidder/s is allowed to offer maximum of 3 brands and strictly no brand replacement pursuant to BAC Resolution No. 786 dated June 02, 2023 series of 2023 Brand Name (Mandatory - maximum of 3 brands).The detailed Technical Specifications are found in the Purchase Request section of the Bidding Documents Statement of the bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid for the last 3 years, and whose value, adjusted to current prices using the Philippine Statistics Authority (PSA) consumer price indices, must be at least fifty percent (50%) of the ABC. This statement shall be supported with Contract/Purchase Order and Certificate of Completion/Acceptance or Inspection and Acceptance Report or Official Receipts.Bidders should have completed, for the last three (3) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009.The contract will be awarded to the Lowest Calculated and Responsive Bid (LCRB).i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. ii) Bidding is open to all interested Bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR.4) Interested Bidders may obtain further information from Provincial Government of Davao del Sur and inspect the Bidding Documents at the address given below from 8:00 A.M. to 5:00 P.M (Monday to Friday).5) A complete set of Bidding Documents may be acquired by interested Bidders on November 03, 2026 – November 10, 2026 from the address given below:Office Address: Office of the Provincial Procurement Management Officer, temporarily located at the Office of the Provincial Tourism Officer, 2nd Floor, Museum Building, Matti, Digos City, Davao del Sur.Davao del Sur Website: https://ebulletin.davaodelsur.gov.ph/PhilGEPS Website: www.philgeps.gov.ph Bidding Documents Fee: P 500.00Pursuant to the latest Guidelines issued by the GPPB.It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.6) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below on or before 9:00 A.M. of November 10, 2026. Late bids shall not be accepted.Advance Dropping before(November 10, 2026) Office of the Provincial Procurement Management Officer temporarily located at the Office of the Provincial Tourism Officer, 2nd floor, Museum Building, Matti, Digos City, Davao del Sur.Date of Opening(November 10, 2026) Ralota Hall, Davao del Sur Coliseum, Province of Davao del Sur.7) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.8) Bid opening shall be on 9:00 A.M., November 10, 2026 at Ralota Hall, Gov. Douglas Ra. Cagas Cultural Sports and Business Complex, Barangay Matti, Digos City, Davao Del Sur and/or via Facebook page: Davao del Sur Bids and Awards Committee thru this link: www.facebook.com/BACDAVAODELSUR. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.9) Process as to purchase of Bidding Documents: Original Special Power of Attorney (SPA) from the proprietor of the company or a Notarized Secretary’s Certificate if Corporation, shall be presented in case the latter opted to send representative/s in his/her behalf. The Invitation to Bid No. (IB No.) and Project Title must be specified pursuant to BAC Resolution No. 2018 Series of 2024. The bidder shall accomplish a Bidder’s Assessment Slip to be signed by the BAC Secretariat, BAC Chairperson or BAC Vice-Chairperson in absence of the former, and the Head of the Procuring Entity. Payment of Bidding Documents Fee at the Provincial Treasurer’s Office. Presentation of the Official Receipt to the Procurement Management Office for the release of the Bidding Documents.Preparation of Bidding Documents:Two-Envelope System: a.1 Sealed Envelope 1 – Eligibility/Technical documents in 3 sets (original copy, copy 1 and copy 2), book bound (Soft Bound, Hard Bound, Coil/Spiral Bound), and with proper tabbing. a.2 Sealed Envelope 2 – Financial documents in 3 sets (original copy, copy 1 and copy 2) book bound, and with tabbing. However, if it will not exceed 10 pages, the bidder may book bound or securely stapled. Any document submitted, not book-bound and less than three (3) sets, shall be rejected outright. Envelope 1 and Envelope 2 shall be placed in one main/mother envelope. Please see Bid Data Sheet for further instructions.Sealing and Marking of Bids (Sec. II Instruction to Bidders, Claus no. 18): Bidders shall enclose their technical documents described in ITB Clause 12 in one sealed envelope marked “TECHNICAL COMPONENT”, and the financial component in another sealed envelope marked “FINANCIAL COMPONENT”, sealing them all in an outer envelope marked “BID”. The Bid as indicated in the Bidding Documents shall be typed or written in ink and shall be signed by the Bidder or its duly authorized representative/s.All envelopes shall:a) contain the name of the contract to be bid in capital letters;b) bear the name and address of the Bidder in capital letters;c) be addressed to the Procuring Entity’s BAC in accordance with ITB Clause 1.1;d) bear the specific identification of this bidding process indicated in the ITB Clause 1.1; ande) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 19.Process of Post-QualificationThe Lowest Calculated Bid/Highest Rated Bid shall undergo post-qualification in order to determine whether the bidder concerned complies with and is responsive to all the requirements and conditions as specified in the Bidding Documents.Verification and/or inspection and testing of the goods/product, aftersales and/or maintenance capabilities, in applicable cases, as well as checking the following: a. Delay in the partial delivery of goods amounting to ten percent (10%) of the contract price in its ongoing government and private contracts; b. If any of these contracts shows the bidder’s failure to deliver or perform any or all of the goods or services within the period(s) specified in the contract or within any extension thereof granted by the Procuring Entity pursuant to a request made by the supplier prior to the delay, and such failure amounts to at least ten percent (10%) of the contract price; or c. Unsatisfactory performance of the supplier’s obligations as per contract terms and conditions at the time of inspection.If the BAC verifies any of these deficiencies to be due to the bidder's fault or negligence, the BAC shall disqualify the bidder from the award, for the procurement of Goods.10) The Provincial Government of Davao del Sur reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.11) For further information, please refer to:MS. NORJANNA M. CAMAGUIN, MPAPGDH-PPMO – Head, BAC SecretariatOffice of the Provincial Procurement Management OfficerMobile nos. 0905-229-0526 (Globe) / 0908-332-2024 (Smart)Email Address: technicaldocumentationdivision@gmail.com GENEVIEVE C. NUÑEZ, LPTAdministrative Officer I – Technical Documentation DivisionOffice of the Provincial Procurement Management OfficerMobile nos. 0905-229-0526 (Globe) / 0908-332-2024 (Smart)Email Address: technicaldocumentationdivision@gmail.comSHAIRA M. ARPA, LPTDocument Releasing Staff – Contracting DivisionOffice of the Provincial Procurement Management OfficerMobile nos. 0905-229-0526 (Globe) / 0908-332-2024 (Smart)Email Address: contractingdiv.davaodelsur@gmail.com 12) You may visit the following websites:For downloading of Bidding Documents: https://ebulletin.davaodelsur.gov.ph/ Official Facebook Page: Davao del Sur Bids and Awards CommitteeOctober 30, 2026SGDDESSAMIE BUAT-SANCHEZ, CPA, J.D.Provincial Budget OfficerBAC Chairperson*The original document is signed with a full signature and is on file at OPPMO. Delivery / Contract Period: 30 Day/s