City of Hobart RFQ fro UDO

Home In Your Community Consultants City of Hobart RFQ fro UDO City of Hobart Hobart, IN REQUEST FOR QUALIFICATIONS (RFQ) UNIFIED DEVELOPMENT ORDINANCE (UDO) HOBART BOARD OF PUBLIC WORKS AND SAFETY 414 MAIN STREET HOBART, IN 46342 NOVEMBER 4, 2026 1. SUMMARY AND BACKGROUND The City of Hobart, Indiana (“City”) and the Hobart Board of Public Works and Safety (“BOW”) are seeking Statements of Qualifications from experienced planning and land use consulting firms (“Consultant”) to prepare a Unified Development Ordinance (“UDO”) for the City. The City’s development regulations, including its zoning ordinance, subdivision control ordinance, and related development standards, have been adopted and amended separately over many years. The City intends to combine and rewrite these regulations into a single, cohesive, user-friendly UDO that implements the City’s Comprehensive Plan and is consistent with the Indiana Code. 2. PROJECT PURPOSE AND DESCRIPTION The goal of this project is to replace the City’s existing development regulations with one unified, modern ordinance. The UDO should: • Consolidate zoning, subdivision, and other development regulations into one document with consistent organization, terminology, and definitions. • Eliminate conflicts, redundancies, and outdated provisions. • Implement the goals and land use policies of the Comprehensive Plan. • Comply with current Indiana law, including the zoning and subdivision control provisions of IC 36-7-4. • Clarify and streamline review procedures, application requirements, and the roles of City staff, the Plan Commission, the Board of Zoning Appeals, and the City Council. • Be easy to read and use, with plain language, summary tables, graphics, and illustrations. • Include a review of the zoning districts and Zoning Map, with recommended updates. Existing regulations to be reviewed and incorporated include, at a minimum: • Zoning Ordinance • Subdivision Control Ordinance • Other development-related chapters of the City Code (e.g., signs, parking, landscaping, lighting, floodplain), as identified by City staff • Official Zoning Map 3. PROJECT SCOPE AND TIMELINE The Consultant will be expected to perform, at a minimum, the following tasks: a. Project kickoff and document review: review existing ordinances, the Comprehensive Plan, recent amendments, and variance and appeal history; meet with City staff to identify known problems. b. Diagnostic assessment: prepare a written assessment of the existing regulations identifying conflicts, gaps, and needed changes, along with a recommended structure (annotated outline) for the UDO. c. Public and stakeholder engagement: facilitate a steering committee and stakeholder meetings and 1 public workshops or open houses during the drafting process. d. Drafting: prepare the UDO in modules or staged drafts for review by City staff and the steering committee, and revise drafts based on comments received. e. Zoning Map: review existing zoning districts and the Zoning Map and prepare recommended map amendments consistent with the new UDO. 2 f. Adoption: prepare a public hearing draft; present at the Plan Commission public hearing and at City Council meetings through adoption. g. Final deliverables: provide the adopted UDO in editable (Microsoft Word) and PDF formats, all graphics and illustrations, and the updated Zoning Map in GIS format; provide training for City staff on administering the UDO. The proposed schedule is: November 4, 2026 November 6, 2026 November 20, 2026 December 11, 2026, 12:00 pm January 2027 January 20, 2027. 3:30 pm February 2027 2027 Fall 2027 Board of Public Works and Safety approves release of RFQ RFQ issued to firms Deadline for written questions Statements of Qualifications due Review of submissions; interviews (if held) Board of Works selects firm Contract executed; project kickoff Diagnostic review, public engagement, and drafting Plan Commission public hearing and City Council adoption Firms should propose a schedule they believe is realistic for the scope described above. The City anticipates the project will take approximately 10 to 12 months from contract execution to adoption. 4. SUBMISSION GUIDELINES The Statement of Qualifications should include a description of what the Consultant understands to be the significant tasks required to complete the Project and the identity of the person(s) responsible for completing each task. The submission should also identify what, if any, efforts the Consultant will expect on behalf of City staff. The Consultant can assume the City’s good faith cooperation and efforts in completing the Project, including providing access to relevant City records, ordinances, and GIS data. If subconsultants are to be used, they and their roles must be clearly identified. The submission must include the following: 1. A cover letter signed by an authorized representative of the firm, identifying the primary contact person. 2. A brief overview of the firm and the office location(s) from which the work will be performed. 3. A description of the firm’s understanding of the Project and proposed approach, including an outline of the tasks to be performed, the team member responsible for each task, and the approach to public and stakeholder engagement. 4. The project manager and all team members proposed to complete the work, including their roles, resumes, and office locations. 5. Relevant project experience, including at least three (3) unified development ordinance or zoning code rewrites completed within the last ten (10) years, with a contact name, phone number, and email for each client. Indiana experience should be noted. 3 6. A proposed schedule for completing the Project. 7. An hourly not to exceed fee, broken down by task, including the number of meetings assumed and any reimbursable expenses, along with the hourly rates of all team members. 8. An example of a UDO or zoning code prepared by the firm (a link or excerpt is acceptable). Statements of Qualifications, an original, five (5) hard copies, and one PDF copy, are to be submitted to the Clerk Treasurer Offie at 414 Main Street, Hobart, Indiana 46342 no later than 12:00 p.m. local time on December 11, 2026. Late submissions will not be considered. Submissions are not to exceed 20 pages (excluding resumes and appendices) and must be individually bound. Questions concerning this RFQ must be submitted in writing no later than November 20, 2026 to Connor Miller at (219) 942-7985 or Cmiller@cityofhobart.org. A selection is expected to be made by the Board of Public Works and Safety on or about January 20, 2027 at 3:30 pm. 5. EVALUATION CRITERIA The City will select the firm for the Project based on what the City determines, at its sole discretion, is the firm that best meets the City’s needs and is most likely to properly complete the work in the most appropriate, cost-effective, and timely manner. Submissions will be scored using the attached Selection Rating form. The City may, at its option, interview one or more firms before making a selection. The City reserves the right to reject any and all submissions and to waive any requirements in this RFQ to the extent it determines that it is in the City’s best interest to do so. The contract for the work will utilize the City of Hobart standard form of agreement for professional services. All contractual terms and conditions will be subject to review by the City Attorney and will include scope, budget, schedule, and other necessary items pertaining to the Project. All costs of preparing a submission are the responsibility of the responding firm. Submissions become the property of the City and may be subject to disclosure under the Indiana Access to Public Records Act (IC 5-14-3). Request Type Deadline Request Type RFQ Deadline Friday, December 11, 2026 Contact Information Contact Email kclemens@cityofhobart.org