W4Q Community Halls Renewal Project – Principal Contractor

Tenders are invited for W4q community halls renewal project – principal contractor
Central highlands regional council has secured funding through the works for queensland (w4q)
program to undertake renewal and functionality improvements across selected community halls within
the central highlands region.
the project seeks to improve accessibility, community participation, presentation capability, hearing
augmentation, lighting performance and supporting infrastructure while ensuring compliance with
applicable funding requirements.
the contractor shall provide a complete design and construct solution including:
• site validation
• design development
• procurement
• installation
• testing
• commissioning
• training
• handover
• warranty support
the completed works shall be fully operational at practical completion.
mandatory requirements
failure to meet any mandatory requirement may result in the quotation being
excluded from evaluation.
the tenderer must:
• hold a current abn
• hold all required licences and registrations
• hold a current queensland electrical contractor licence
• maintain workers compensation insurance
• maintain public liability insurance ($20m minimum)
• maintain professional indemnity insurance ($5m minimum)
• maintain contract works insurance
• demonstrate relevant experience in similar projects
• comply with queensland whs and electrical safety legislation
• accept the conditions of contract
• demonstrate capacity to complete the works
a9. site validation requirements
prior to commencing design development, the contractor shall undertake
comprehensive site validation.
site validation shall include:
• existing dimensions
• existing electrical infrastructure
• existing switchboards
• existing lighting systems
• existing accessibility provisions
• existing building condition
• existing av infrastructure
• existing services
• existing site constraints
any discrepancy identified during site validation shall be reported to council.
the contractor shall not rely upon reference drawings or photographs for
final installation purposes.
a10. design development requirements
the contractor shall undertake all design development required to deliver the
required performance outcomes.
design development shall include:
• design markups
• shop drawings
• equipment schedules
• installation layouts
• commissioning plans
project objectives
the objectives of the project are:
• improve accessibility and community inclusion
• improve community usability and functionality
• improve hearing accessibility and presentation capability
• improve lighting quality, reliability and energy efficiency
• validate and improve electrical infrastructure supporting the works
• improve the condition and functionality of community facilities
• deliver a practical and sustainable outcome within available funding
• maximise community benefit from the approved w4q funding allocation
a1. general requirements
the contractor shall:
• validate all existing conditions
• verify all dimensions
• verify existing electrical infrastructure
• verify existing services
• verify accessibility conditions
• verify installation locations
• verify compliance obligations
reference drawings, photographs, sketches and markups supplied by
council are indicative only and shall not relieve the contractor of
responsibility for site verification.
• cable pathways
• equipment mounting details
• accessibility details
the contractor shall provide all information necessary to demonstrate
compliance with project objectives and funding requirements.
a11. electrical performance requirements
the contractor shall:
• validate earthing systems
• validate switchboards
• validate circuit protection
• validate circuit capacity
• validate electrical infrastructure supporting the works
• undertake targeted rectification required to support approved w4q
outcomes
any additional compliance issues, asset renewal requirements or remediation
works not required to support the approved scope shall be separately
identified and priced.
all electrical works shall comply with:
• as/nzs 3000
• queensland electrical safety legislation
• relevant australian standards
• manufacturer requirements
a13. lighting performance requirements
the contractor shall provide energy-efficient led lighting suitable for
community hall use.
lighting systems shall:
• improve energy efficiency
• improve reliability
• improve maintainability
• improve functionality
• improve user comfort
• provide suitable illumination levels
the contractor shall ensure lighting solutions are appropriate to each facility
and intended community use.
a12. presentation system requirements
where presentation systems are installed, they shall provide:
• simple operation
• reliable functionality
• suitability for community meetings
• suitability for civic events
• suitability for training sessions
• suitability for presentations
• ease of maintenance
presentation systems may include:
• displays
• mounting systems
• input connectivity
• audio integration
• user controls
the contractor shall provide user training and operating instructions.
a13. accessibility requirements
accessibility improvements shall:
• improve community access
• improve facility usability
• improve community participation
• support inclusive use of facilities
• comply with applicable standards
accessibility works may include:
• handrails
• door improvements
• pathway improvements
• entry modifications
• amenity improvements
• hearing augmentation
• accessibility signage
a14. quality management requirements
the contractor shall maintain an appropriate quality management system.
the contractor shall prepare and maintain:
• inspection and test plans
• defects register
• non-conformance register
• commissioning records
• quality assurance records
council may request evidence of quality controls at any time.
a15. environmental management requirements
the contractor shall:
• control dust
• control noise
• control waste
• minimise environmental impacts
• remove waste from site
• comply with environmental legislation
the contractor shall leave all facilities in a clean and operational condition.
a16. work health and safety requirements
the contractor shall prepare and implement:
• whs management plan
• safe work method statements
• site inductions
• emergency procedures
• incident reporting procedures
• all works shall comply with queensland whs legislation
a19. reporting requirements
weekly reports shall include:
• progress achieved
• planned activities
• safety performance
• risks
• procurement status
• variations
• issues requiring council attention
monthly reports shall include:
• program status
• cost status
• forecast completion
• key risk
• outstanding actions
• funding status
• scope status
a17. warranties
the contractor shall provide a warranty register at practical completion
detailing all warranties provided under the contract.
a24. w4q funding compliance
the contractor shall ensure all proposed solutions remain compliant with
works for queensland funding requirements.
the contractor shall immediately notify council if any proposed solution may:
• impact funding eligibility
• expand scope beyond approved objectives
• introduce theatre infrastructure
• introduce entertainment infrastructure
• introduce ict modernisation
• introduce network modernisation
• create grant compliance risk
• no such work shall proceed without written approval from council.
comet - 33 ballard street, comet qld 4702
dingo - 10 normanby street, dingo qld 4702
rolleston - 10 meteor street, rolleston qld 4702
bauhinia - lot 2 fletcher way, bauhinia qld 4718
rubyvale - 7 burridge road, rubyvale qld 4702
sapphire - 11 rethammel road, sapphire qld 4702
the other evaluation criteria that will be used to evaluate offers are:
1. conformance to requirements (20%)
2. capability and experience (10%)
3. project methodology and programme (10%)
4. cost and value for money (50%)
5. development of competitive local business and industry (10%)
site inspections
tenderers shall be deemed to have satisfied themselves as to site conditions, access constraints, extent of remaining works and coordination requirements prior to submission.
site inspections during the rfq period will not be conducted.
council may, at its discretion, arrange inspections, clarification meetings or further site investigations with one or more preferred tenderers following evaluation of submissions and prior to final award.
tenderers are to base submissions on the information provided within the rfq documentation, photographs, scope of works and attached supporting information.