Construction of Local Access Road in So. Pamikalan to So. Pambuhan

Republic of the PhilippinesProvince of Occidental MindoroMunicipality of Abra de IlogInvitation to BidConstruction of Local Access Road in So. Pamikalan to So. Pambuhan1. The Local Government Unit of Abra de Ilog, Occidental Mindoro through the Trust Fund intends to apply the sum of FIVE MILLION PESOS ONLY (P 5,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Construction of Local Access Road in So. Pamikalan to So. Pambuhan, Infra # 12-2026 for each lot. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening.2. The Local Government Unit of Abra de Ilog, Occidental Mindoro now invites bids for the above Procurement Project. Completion of the Works is required 75 calendar days. Bidders should have completed a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).3. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. 4. Interested bidders may obtain further information from October 28, 2026 to November 17, 2026; 8:00 AM to 5:00 PM Procuring Entity and inspect the Bidding Documents at BAC Office Local Government Unit of Abra de Ilog, Occ. Mindoro.5. A complete set of Bidding Documents may be acquired by interested bidders on October 28, 2026 to November 17; 8:00 AM to 5:00 PM during weekdays upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of FIVE THOUSAND PESOS ONLY (Php 5,000.00) The Procuring Entity shall allow the bidder to present its proof of payment for the fees on or before the Opening of Bid. 6. The Local Government Unit of Abra de Ilog will hold a Pre-Bid Conference on November 05, 2026 at the BAC Office, New Municipal Building, LGU, Abra de Ilog, Occ. Mindoro which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the BAC Office, New Municipal Building, LGU, Abra de Ilog, Occ. Mindoro. Late bids shall not be accepted.8. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16. 9. Bid opening shall be on November 17, 2026; 2:30 PM at the BAC Office, New Municipal Building, LGU Abra de Ilog, Occ. Mindoro. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. The Local Government Unit of Abra de Ilog reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please refer to: Engr. Romar B. IniegoMunicipal Assessor/BAC ChairmanBarangay Poblacion, Abra de Ilog, Occ. Mindoro0919-002-6130 baclguadi@gmail.comOctober 27, 2026 END USER: Engr. Adriel S. Dacara Municipal Engineer Office of the Municipal Engineer Abra de Ilog, Occ. Mindoro 09108748143asdhteb@gmail.comSection II. Instructions to BiddersNotes on the Instructions to Bidders This Section on the Instruction to Bidders (ITB) provides the information necessary for bidders to prepare responsive bids, in accordance with the requirements of the Procuring Entity. It also provides information on bid submission, eligibility check, opening and evaluation of bids, post-qualification, and on the award of contract.1. Scope of BidThe Procuring Entity, Local Government Unit of Abra de Ilog, Occ. Mindoro invites Bids for Construction of Local Access Road in So. Pamikalan to So. Pambuhan with Project Identification Number Infra No. 12-2026.[Note: The Project Identification Number is assigned by the Procuring Entity based on its own coding scheme and is not the same as the PhilGEPS reference number, which is generated after the posting of the bid opportunity on the PhilGEPS website.] The Procurement Project (referred to herein as “Project”) is for the construction of Works, as described in Section VI (Specifications).2. Funding Information2.1. The GOP through the source of funding as indicated Renovation and Rehabilitation of Abra de Ilog Gymnasium in the amount of FIVE MILLION PESOS ONLY (P 5,000,000.00)2.2. The source of funding is:Trust Fund 3. Bidding RequirementsThe Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its 2016 revised IRR, including its Generic Procurement Manual and associated policies, rules and regulations as the primary source thereof, while the herein clauses shall serve as the secondary source thereof. Any amendments made to the IRR and other GPPB issuances shall be applicable only to the ongoing posting, advertisement, or invitation to bid by the BAC through the issuance of a supplemental or bid bulletin.The Bidder, by the act of submitting its Bid, shall be deemed to have inspected the site, determined the general characteristics of the contracted Works and the conditions for this Project, such as the location and the nature of the work; (b) climatic conditions; (c) transportation facilities; (c) nature and condition of the terrain, geological conditions at the site communication facilities, requirements, location and availability of construction aggregates and other materials, labor, water, electric power and access roads; and (d) other factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms, and project requirements in the Bidding Documents.4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive PracticesThe Procuring Entity, as well as the Bidders and Contractors, shall observe the highest standard of ethics during the procurement and execution of the contract. They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other integrity violations in competing for the Project.5. Eligible Bidders 5.1. Only Bids of Bidders found to be legally, technically, and financially capable will be evaluated.5.2. The Bidder must have an experience of having completed a Single Largest Completed Contract (SLCC) that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC adjusted, if necessary, by the Bidder to current prices using the PSA’s CPI, except under conditions provided for in Section 23.4.2.4 of the 2016 revised IRR of RA No. 9184. A contract is considered to be “similar” to the contract to be bid if it has the major categories of work stated in the BDS.5.3. For Foreign-funded Procurement, the Procuring Entity and the foreign government/foreign or international financing institution may agree on another track record requirement, as specified in the Bidding Document prepared for this purpose.5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.2 of the 2016 IRR of RA No. 9184. 6. Origin of Associated Goods There is no restriction on the origin of Goods other than those prohibited by a decision of the UN Security Council taken under Chapter VII of the Charter of the UN.7. Subcontracts7.1. The Bidder may subcontract portions of the Project to the extent allowed by the Procuring Entity as stated herein, but in no case more than fifty percent (50%) of the Project. The Procuring Entity has prescribed that:a. Subcontracting is not allowed.7.1. Subcontracting of any portion of the Project does not relieve the Contractor of any liability or obligation under the Contract. The Supplier will be responsible for the acts, defaults, and negligence of any subcontractor, its agents, servants, or workmen as fully as if these were the Contractor’s own acts, defaults, or negligence, or those of its agents, servants, or workmen.8. Pre-Bid ConferenceThe Procuring Entity will hold a pre-bid conference for this Project on November 05, 2026; 2:30 PM at BAC Office, New Municipal Building, LGU Abra de Ilog, Occ. Mindoro.9. Clarification and Amendment of Bidding DocumentsProspective bidders may request for clarification on and/or interpretation of any part of the Bidding Documents. Such requests must be in writing and received by the Procuring Entity, either at its given address or through electronic mail indicated in the IB, at least ten (10) calendar days before the deadline set for the submission and receipt of Bids. 10. Documents Comprising the Bid: Eligibility and Technical Components 10.1. The first envelope shall contain the eligibility and technical documents of the Bid as specified in Section IX. Checklist of Technical and Financial Documents. 10.2. If the eligibility requirements or statements, the bids, and all other documents for submission to the BAC are in foreign language other than English, it must be accompanied by a translation in English, which shall be authenticated by the appropriate Philippine foreign service establishment, post, or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. For Contracting Parties to the Apostille Convention, only the translated documents shall be authenticated through an apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019. The English translation shall govern, for purposes of interpretation of the bid.10.3. A valid PCAB License is required, and in case of joint ventures, a valid special PCAB License, and registration for the type and cost of the contract for this Project. Any additional type of Contractor license or permit shall be indicated in the BDS.10.4. A List of Contractor’s key personnel (e.g., Project Manager, Project Engineers, Materials Engineers, and Foremen) assigned to the contract to be bid, with their complete qualification and experience data shall be provided. These key personnel must meet the required minimum years of experience set in the BDS.10.5. A List of Contractor’s major equipment units, which are owned, leased, and/or under purchase agreements, supported by proof of ownership, certification of availability of equipment from the equipment lessor/vendor for the duration of the project, as the case may be, must meet the minimum requirements for the contract set in the BDS.11. Documents Comprising the Bid: Financial Component11.1. The second bid envelope shall contain the financial documents for the Bid as specified in Section IX. Checklist of Technical and Financial Documents.11.2. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be accepted.11.3. For Foreign-funded procurement, a ceiling may be applied to bid prices provided the conditions are met under Section 31.2 of the 2016 revised IRR of RA No. 9184.12. Alternative BidsBidders shall submit offers that comply with the requirements of the Bidding Documents, including the basic technical design as indicated in the drawings and specifications. Unless there is a value engineering clause in the BDS, alternative Bids shall not be accepted.13. Bid PricesAll bid prices for the given scope of work in the Project as awarded shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstances as determined by the NEDA and approved by the GPPB pursuant to the revised Guidelines for Contract Price Escalation guidelines. 14. Bid and Payment Currencies14.1. Bid prices may be quoted in the local currency or tradeable currency accepted by the BSP at the discretion of the Bidder. However, for purposes of bid evaluation, Bids denominated in foreign currencies shall be converted to Philippine currency based on the exchange rate as published in the BSP reference rate bulletin on the day of the bid opening.14.2. Payment of the contract price shall be made in:a. Philippine Pesos.15. Bid Security 15.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in the amount indicated in the BDS, which shall be not less than the percentage of the ABC in accordance with the schedule in the BDS.15.2. The Bid and bid security shall be valid until [indicate date]. Any bid not accompanied by an acceptable bid security shall be rejected by the Procuring Entity as non-responsive. 16. Sealing and Marking of BidsEach Bidder shall submit one copy of the first and second components of its Bid. The Procuring Entity may request additional hard copies and/or electronic copies of the Bid. However, failure of the Bidders to comply with the said request shall not be a ground for disqualification. If the Procuring Entity allows the submission of bids through online submission to the given website or any other electronic means, the Bidder shall submit an electronic copy of its Bid, which must be digitally signed. An electronic copy that cannot be opened or is corrupted shall be considered non-responsive and, thus, automatically disqualified.17. Deadline for Submission of BidsThe Bidders shall submit on the specified date and time and either at its physical address or through online submission as indicated in paragraph 7 of the IB. 18. Opening and Preliminary Examination of Bids 18.1. The BAC shall open the Bids in public at the time, on the date, and at the place specified in paragraph 9 of the IB. The Bidders’ representatives who are present shall sign a register evidencing their attendance. In case videoconferencing, webcasting or other similar technologies will be used, attendance of participants shall likewise be recorded by the BAC Secretariat. In case the Bids cannot be opened as scheduled due to justifiable reasons, the rescheduling requirements under Section 29 of the 2016 revised IRR of RA No. 9184 shall prevail. 18.2. The preliminary examination of Bids shall be governed by Section 30 of the 2016 revised IRR of RA No. 9184.19. Detailed Evaluation and Comparison of Bids 19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of all Bids rated “passed” using non-discretionary pass/fail criteria. The BAC shall consider the conditions in the evaluation of Bids under Section 32.2 of 2016 revised IRR of RA No. 9184.19.2. If the Project allows partial bids, all Bids and combinations of Bids as indicated in the BDS shall be received by the same deadline and opened and evaluated simultaneously so as to determine the Bid or combination of Bids offering the lowest calculated cost to the Procuring Entity. Bid Security as required by ITB Clause 16 shall be submitted for each contract (lot) separately. 19.3. In all cases, the NFCC computation pursuant to Section 23.4.2.6 of the 2016 revised IRR of RA No. 9184 must be sufficient for the total of the ABCs for all the lots participated in by the prospective Bidder. 20. Post Qualification Within a non-extendible period of five (5) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit its latest income and business tax returns filed and paid through the BIR Electronic Filing and Payment System (eFPS), and other appropriate licenses and permits required by law and stated in the BDS. 21. Signing of the ContractThe documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall form part of the Contract. Additional Contract documents are indicated in the BDS. Section III. Bid Data SheetNotes on the Bid Data Sheet (BDS)The Bid Data Sheet (BDS) consists of provisions that supplement, amend, or specify in detail, information, or requirements included in the ITB found in Section II, which are specific to each procurement.This Section is intended to assist the Procuring Entity in providing the specific information in relation to corresponding clauses in the ITB and has to be prepared for each specific procurement.The Procuring Entity should specify in the BDS information and requirements specific to the circumstances of the Procuring Entity, the processing of the procurement, and the bid evaluation criteria that will apply to the Bids. In preparing the BDS, the following aspects should be checked:a. Information that specifies and complements provisions of the ITB must be incorporated. b. Amendments and/or supplements, if any, to provisions of the ITB as necessitated by the circumstances of the specific procurement, must also be incorporated. Bid Data SheetITB Clause 5.2 For this purpose, contracts similar to the Project refer to contracts which have the same major categories of work, which shall be: Earthworks, Embankment, Reinforcing Steel Works, Structural Concrete (Class A), Formworks & Falseworks, Aggregate Subbase Course (ASBC), Portland Cement Concrete Pavement (PCCP), Metal Structures, and Associated Drainage Works.7.1 [Specify the portions of Works and the maximum percentage allowed to be subcontracted, which shall not be significant or material components of the Project as determined by the Procuring Entity.]10.3 Sub-Contracting not allowed10.4 The key personnel must meet the required minimum years of experience set below: Key Personnel General Experience Relevant ExperienceProject Engineer General Engineer Road ConstructionSurveyor Surveying Works Road Construction surveyingForeman General Construction Road ConstructionHeavy Equipment Operating Heavy Road Construction andOperator Construction Equipment Earthmoving Operations10.5 The minimum major equipment requirements are the following:Equipment Capacity Number of UnitsTransit Mixer 6cu.m 2Concrete Vibrator 5hp 2Welding Machine/Generator 6,000 Watts 1and AccessoriesCargo Truck 9 tonner 1Water Truck 16000L 1Power Tools 231 Volts 1 set 12 15.1 The bid security shall be in the form of a Bid Securing Declaration or any of the following forms and amounts:a. The amount of not less than P 100,000.00 (2%) of ABC], if bid security is in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable letter of credit;b. The amount of not less than P 250,000.00 (5%) of ABC] if bid security is in Surety Bond.19.2 Not allowed20 21 Additional contract documents relevant to the Project that may be required by existing laws and/or the Procuring Entity, such as construction schedule and S-curve, manpower schedule, construction methods, equipment utilization schedule, construction safety and health program approved by the DOLE, and other acceptable tools of project scheduling.Section IV. General Conditions of ContractNotes on the General Conditions of ContractThe General Conditions of Contract (GCC) in this Section, read in conjunction with the Special Conditions of Contract in Section V and other documents listed therein, should be a complete document expressing all the rights and obligations of the parties.Matters governing performance of the Contractor, payments under the contract, or matters affecting the risks, rights, and obligations of the parties under the contract are included in the GCC and Special Conditions of Contract. Any complementary information, which may be needed, shall be introduced only through the Special Conditions of Contract. 1. Scope of ContractThis Contract shall include all such items, although not specifically mentioned, that can be reasonably inferred as being required for its completion as if such items were expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised IRR, including the Generic Procurement Manual, and associated issuances, constitute the primary source for the terms and conditions of the Contract, and thus, applicable in contract implementation. Herein clauses shall serve as the secondary source for the terms and conditions of the Contract. This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No. 9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement activities, the advertisement, posting, or invitation of which were issued after the effectivity of the said amendment. 2. Sectional Completion of WorksIf sectional completion is specified in the Special Conditions of Contract (SCC), references in the Conditions of Contract to the Works, the Completion Date, and the Intended Completion Date shall apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works).3. Possession of Site4.1. The Procuring Entity shall give possession of all or parts of the Site to the Contractor based on the schedule of delivery indicated in the SCC, which corresponds to the execution of the Works. If the Contractor suffers delay or incurs cost from failure on the part of the Procuring Entity to give possession in accordance with the terms of this clause, the Procuring Entity’s Representative shall give the Contractor a Contract Time Extension and certify such sum as fair to cover the cost incurred, which sum shall be paid by Procuring Entity.4.2. If possession of a portion is not given by the above date, the Procuring Entity will be deemed to have delayed the start of the relevant activities. The resulting adjustments in contract time to address such delay may be addressed through contract extension provided under Annex “E” of the 2016 revised IRR of RA No. 9184.4. The Contractor’s ObligationsThe Contractor shall employ the key personnel named in the Schedule of Key Personnel indicating their designation, in accordance with ITB Clause 10.3 and specified in the BDS, to carry out the supervision of the Works. The Procuring Entity will approve any proposed replacement of key personnel only if their relevant qualifications and abilities are equal to or better than those of the personnel listed in the Schedule.5. Performance Security5.1. Within ten (10) calendar days from receipt of the Notice of Award from the Procuring Entity but in no case later than the signing of the contract by both parties, the successful Bidder shall furnish the performance security in any of the forms prescribed in Section 39 of the 2016 revised IRR. 5.2. The Contractor, by entering into the Contract with the Procuring Entity, acknowledges the right of the Procuring Entity to institute action pursuant to RA No. 3688 against any subcontractor be they an individual, firm, partnership, corporation, or association supplying the Contractor with labor, materials and/or equipment for the performance of this Contract. 6. Site Investigation ReportsThe Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to in the SCC supplemented by any information obtained by the Contractor.7. Warranty 7.1. In case the Contractor fails to undertake the repair works under Section 62.2.2 of the 2016 revised IRR, the Procuring Entity shall forfeit its performance security, subject its property(ies) to attachment or garnishment proceedings, and perpetually disqualify it from participating in any public bidding. All payables of the GOP in his favor shall be offset to recover the costs.7.2. The warranty against Structural Defects/Failures, except that occasioned-on force majeure, shall cover the period from the date of issuance of the Certificate of Final Acceptance by the Procuring Entity. Specific duration of the warranty is found in the SCC.8. Liability of the ContractorSubject to additional provisions, if any, set forth in the SCC, the Contractor’s liability under this Contract shall be as provided by the laws of the Republic of the Philippines.If the Contractor is a joint venture, all partners to the joint venture shall be jointly and severally liable to the Procuring Entity.9. Termination for Other CausesContract termination shall be initiated in case it is determined prima facie by the Procuring Entity that the Contractor has engaged, before, or during the implementation of the contract, in unlawful deeds and behaviors relative to contract acquisition and implementation, such as, but not limited to corrupt, fraudulent, collusive, coercive, and obstructive practices as stated in ITB Clause 4.10. DayworksSubject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR of RA No. 9184, and if applicable as indicated in the SCC, the Dayworks rates in the Contractor’s Bid shall be used for small additional amounts of work only when the Procuring Entity’s Representative has given written instructions in advance for additional work to be paid for in that way.11. Program of Work11.1. The Contractor shall submit to the Procuring Entity’s Representative for approval the said Program of Work showing the general methods, arrangements, order, and timing for all the activities in the Works. The submissions of the Program of Work are indicated in the SCC. 11.2. The Contractor shall submit to the Procuring Entity’s Representative for approval an updated Program of Work at intervals no longer than the period stated in the SCC. If the Contractor does not submit an updated Program of Work within this period, the Procuring Entity’s Representative may withhold the amount stated in the SCC from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Program of Work has been submitted.12. Instructions, Inspections and AuditsThe Contractor shall permit the GOP or the Procuring Entity to inspect the Contractor’s accounts and records relating to the performance of the Contractor and to have them audited by auditors of the GOP or the Procuring Entity, as may be required.13. Advance PaymentThe Procuring Entity shall, upon a written request of the Contractor which shall be submitted as a Contract document, make an advance payment to the Contractor in an amount not exceeding fifteen percent (15%) of the total contract price, to be made in lump sum, or at the most two installments according to a schedule specified in the SCC, subject to the requirements in Annex “E” of the 2016 revised IRR of RA No. 9184.14. Progress PaymentsThe Contractor may submit a request for payment for Work accomplished. Such requests for payment shall be verified and certified by the Procuring Entity’s Representative/Project Engineer. Except as otherwise stipulated in the SCC, materials and equipment delivered on the site but not completely put in place shall not be included for payment.15. Operating and Maintenance Manuals15.1. If required, the Contractor will provide “as built” Drawings and/or operating and maintenance manuals as specified in the SCC.15.2. If the Contractor does not provide the Drawings and/or manuals by the dates stated above, or they do not receive the Procuring Entity’s Representative’s approval, the Procuring Entity’s Representative may withhold the amount stated in the SCC from payments due to the Contractor.Section V. Special Conditions of ContractNotes on the Special Conditions of ContractSimilar to the BDS, the clauses in this Section are intended to assist the Procuring Entity in providing contract-specific information in relation to corresponding clauses in the GCC found in Section IV.The Special Conditions of Contract (SCC) complement the GCC, specifying contractual requirements linked to the special circumstances of the Procuring Entity, the Procuring Entity’s country, the sector, and the Works procured. In preparing this Section, the following aspects should be checked:a. Information that complements provisions of the GCC must be incorporated.b. Amendments and/or supplements to provisions of the GCC as necessitated by the circumstances of the specific purchase, must also be incorporated.However, no special condition which defeats or negates the general intent and purpose of the provisions of the GCC should be incorporated herein.Special Conditions of ContractGCC Clause 2 Not applicable4.1 6 The site investigation reports are: [list here the required site investigation reports.]Not applicable7.2 Fifteen (15) years.10 a. Dayworks are applicable at the rate shown in the Contractor’s original Bid. 120 Calendar Days11.1 The Contractor shall submit the Program of Work to the Procuring Entity’s Representative within 10 days of delivery of the Notice of Award.11.2 The amount to be withheld for late submission of an updated Program of Work is 1% of the total contract price. 13 The amount of the advance payment is 15% of the total contract price 14 Materials and equipment delivered on the site but not completely put in place shall be excluded for payment. Not applicable15.1 The date by which operating and maintenance manuals are required is before final inspection. The date by which “as built” drawings are required is before final inspection. 15.2 The amount to be withheld for failing to produce “as built” drawings and/or operating and maintenance manuals by the date required is 1% of the total contract price Section VI. SpecificationsNotes on SpecificationsA set of precise and clear specifications is a prerequisite for Bidders to respond realistically and competitively to the requirements of the Procuring Entity without qualifying or conditioning their Bids. In the context of international competitive bidding, the specifications must be drafted to permit the widest possible competition and, at the same time, present a clear statement of the required standards of workmanship, materials, and performance of the goods and services to be procured. Only if this is done will the objectives of economy, efficiency, and fairness in procurement be realized, responsiveness of Bids be ensured, and the subsequent task of bid evaluation facilitated. The specifications should require that all goods and materials to be incorporated in the Works be new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials unless provided otherwise in the Contract.Samples of specifications from previous similar projects are useful in this respect. The use of metric units is mandatory. Most specifications are normally written specially by the Procuring Entity or its representative to suit the Works at hand. There is no standard set of Specifications for universal application in all sectors in all regions, but there are established principles and practices, which are reflected in these PBDs.There are considerable advantages in standardizing General Specifications for repetitive Works in recognized public sectors, such as highways, ports, railways, urban housing, irrigation, and water supply, in the same country or region where similar conditions prevail. The General Specifications should cover all classes of workmanship, materials, and equipment commonly involved in construction, although not necessarily to be used in a particular Works Contract. Deletions or addenda should then adapt the General Specifications to the particular Works.Care must be taken in drafting specifications to ensure that they are not restrictive. In the specification of standards for goods, materials, and workmanship, recognized international standards should be used as much as possible. Where other particular standards are used, whether national standards or other standards, the specifications should state that goods, materials, and workmanship that meet other authoritative standards, and which ensure substantially equal or higher quality than the standards mentioned, will also be acceptable. The following clause may be inserted in the SCC.Sample Clause: Equivalency of Standards and CodesWherever reference is made in the Contract to specific standards and codes to be met by the goods and materials to be furnished, and work performed or tested, the provisions of the latest current edition or revision of the relevant standards and codes in effect shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national, or relate to a particular country or region, other authoritative standards that ensure a substantially equal or higher quality than the standards and codes specified will be accepted subject to the Procuring Entity’s Representative’s prior review and written consent. Differences between the standards specified and the proposed alternative standards shall be fully described in writing by the Contractor and submitted to the Procuring Entity’s Representative at least twenty-eight (28) days prior to the date when the Contractor desires the Procuring Entity’s Representative’s consent. In the event the Procuring Entity’s Representative determines that such proposed deviations do not ensure substantially equal or higher quality, the Contractor shall comply with the standards specified in the documents.These notes are intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They should not be included in the final Bidding Documents.Section VII. DrawingsANNEX BID IN TO SEPARATE FOLDERSection VIII. Bill of QuantitiesNotes on the Bill of QuantitiesObjectivesThe objectives of the Bill of Quantities are:a. to provide sufficient information on the quantities of Works to be performed to enable Bids to be prepared efficiently and accurately; andb. when a Contract has been entered into, to provide a priced Bill of Quantities for use in the periodic valuation of Works executed.In order to attain these objectives, Works should be itemized in the Bill of Quantities in sufficient detail to distinguish between the different classes of Works, or between Works of the same nature carried out in different locations or in other circumstances which may give rise to different considerations of cost. Consistent with these requirements, the layout and content of the Bill of Quantities should be as simple and brief as possible.Daywork ScheduleA Daywork Schedule should be included only if the probability of unforeseen work, outside the items included in the Bill of Quantities, is high. To facilitate checking by the Entity of the realism of rates quoted by the Bidders, the Daywork Schedule should normally comprise the following:a. A list of the various classes of labor, materials, and Constructional Plant for which basic daywork rates or prices are to be inserted by the Bidder, together with a statement of the conditions under which the Contractor will be paid for work executed on a daywork basis.b. Nominal quantities for each item of Daywork, to be priced by each Bidder at Daywork rates as Bid. The rate to be entered by the Bidder against each basic Daywork item should include the Contractor’s profit, overheads, supervision, and other charges.Provisional Sums A general provision for physical contingencies (quantity overruns) may be made by including a provisional sum in the Summary Bill of Quantities. Similarly, a contingency allowance for possible price increases should be provided as a provisional sum in the Summary Bill of Quantities. The inclusion of such provisional sums often facilitates budgetary approval by avoiding the need to request periodic supplementary approvals as the future need arises. Where such provisional sums or contingency allowances are used, the SCC should state the manner in which they will be used, and under whose authority (usually the Procuring Entity’s Representative’s).The estimated cost of specialized work to be carried out, or of special goods to be supplied, by other contractors should be indicated in the relevant part of the Bill of Quantities as a particular provisional sum with an appropriate brief description. A separate procurement procedure is normally carried out by the Procuring Entity to select such specialized contractors. To provide an element of competition among the Bidders in respect of any facilities, amenities, attendance, etc., to be provided by the successful Bidder as prime Contractor for the use and convenience of the specialist contractors, each related provisional sum should be followed by an item in the Bill of Quantities inviting the Bidder to quote a sum for such amenities, facilities, attendance, etc.Signature BoxA signature box shall be added at the bottom of each page of the Bill of Quantities where the authorized representative of the Bidder shall affix his signature. Failure of the authorized representative to sign each and every page of the Bill of Quantities shall be a cause for rejection of his bid.These Notes for Preparing a Bill of Quantities are intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They should not be included in the final documents.Section IX. Checklist of Technical and Financial DocumentsNotes on the Checklist of Technical and Financial DocumentsThe prescribed documents in the checklist are mandatory to be submitted in the Bid, but shall be subject to the following: a. GPPB Resolution No. 09-2020 on the efficient procurement measures during a State of Calamity or other similar issuances that shall allow the use of alternate documents in lieu of the mandated requirements; orb. any subsequent GPPB issuances adjusting the documentary requirements after the effectivity of the adoption of the PBDs. The BAC shall be checking the submitted documents of each Bidder against this checklist to ascertain if they are all present, using a non-discretionary “pass/fail” criterion pursuant to Section 30 of the 2016 revised IRR of RA No. 9184.Checklist of Eligibility & Technical and Financial Envelope Requirements for Bidders (INFRA) (1 original copy and 2 certified photocopies) NAME OF BIDDER: ______________________________________________ DATE AND TIME OF BID OPENING: ______________________________FIRST ENVELOPE: ELIGIBILITY & TECHNICAL BID PROPOSAL SHALL BE COMPRISED OF THE FOLLOWINGBid Security⬜ (a) Cash or Managers Check ⬜ (b) Surety Bond; supported with Proof of Payment Surety Bond Certification from Insurance Commission⬜ (c) Bid Securing Declaration /__/ Passed /__/ Failed ______________________________________________________________PhilGEPS Certificate and Registration and Membership⬜(a) Registration certificate from Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives; ⬜(b) Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located; (Annex 2B)⬜ (c) Valid Philippine Contractors Accreditation Board (PCAB) license and registration (Annex 2C)⬜(d) Tax Clearance-per EO 398 (Annex 2D)⬜(e) BIR Certificate of Registration supported with updated Proof of Payment of Annual BIR Registration Fee (Annex 2E)⬜(e) Audited Financial Statements, showing among others, the prospective bidder’s total and current assets and liabilities, stamped “RECEIVED” by the BIR or its accredited and duly authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from submission. (Annex 2F)/____/ Passed /____/ Failed______________________________________________________________Duly signed Statement of all Ongoing Government & Private Construction Contracts including contracts awarded but not yet started. (SF-INFR-15)⬜ Supported with the following:(1) Notice of Award and/or Contract; (2) Notice to Proceed issued by the Owner; (3) Statement of Time Elapsed duly signed by the Owner or Project Engineer(SF-INFR-16)/____/ Passed /____/ Failed _______________________________________________________________Statement of the bidder’s Single Largest Completed Contract (SLCC)Duly Signed Statement of all Government & Private Construction Contract Completed which are similar (single contract not below 50% of ABC within 10 years from submission of bids) in nature to the contract to be bid. (SF-INFR-16)⬜Supported with the following:(1) Notice of Award and/or Contract; (2) CPES Rating sheets (SF-INFR-17) or Certificate of Completion(3) Certificate of Acceptance/____/ Passed /____/ Failed_______________________________________________________________Computation of Net Financial Contracting Capacity (NFCC);/____/ Passed /____/ Failed ________________________________________________________________ Organizational Chart for the contract (SF-INFR-44)⬜ Supported with the following:(1) Contractor’s Letter Certificate to Procuring Entity (SF-INFR-45)(2) Key Personnel’s Certificate of Employment (SF-INFR-46)/____/ Passed /____/ Failed _______________________________________________________________List of Contractor’s Personnel to be assigned to the contract to be bid, with complete qualification and experience dataDuly Signed Statement of Availability of Key Personnel (SF-INFR-18A) and the List of Contractor’s Key Personnel; (SF-INFR-18A-Personnel)Project Engineer – 3 years experienceConstruction Foreman- 3 years experience⬜Supported with the following:(1) Key Personnel’s Biodata; (SF-INFR-47)(2) Photocopy of Valid Professional Licenses Identification Card;(3) Certificate of Trainings /____/ Passed /____/ Failed_______________________________________________________________Duly Signed Statement of Availability of Equipment (SF-INFR-18B)and the List of Contractor’s Equipment (owned or leased or under purchase agreement) (SF-INFR-18B-Equipment)Qty Description of Equipment Capacity Requirement of the Project Supported with either of the following:⬜(1) Owned Proof of ownership (Official Receipt, Sales Invoice, Deed of Sale)⬜(2) Lease• Certificate of the availability of lease equipment• Lease contract • Proof of ownership of the lessor (Official Receipt, Sales Invoice, Deed of Sale)⬜(3) Equipment under purchase agreement• Purchase Agreement /____/ Passed /____/ Failed _______________________________________________________________Duly Signed Contruction Schedule and S-Curve, /____/ Passed /____/ Failed _______________________________________________________________Duly Signed Manpower Schedule, /____/ Passed /____/ Failed ____________________________________________________________________________Duly Signed Equipment Utilization Schedule,/____/ Passed /____/ Failed_______________________________________________________________Duly Signed Construction Methods in narrative form,/____/ Passed /____/ Failed_______________________________________________________________Duly Signed Construction Safety and Health Program and duly approved by Department of Labor and Employment,/____/ Passed /____/ Failed_______________________________________________________________Omnibus Sworn Statement, pro-forma attached,/____/ Passed /____/ Failed_______________________________________________________________Authority of the Signing Official/____/ Passed /____/ Failed_______________________________________________________________Joint Venture Agreement, if applicable,/____/ Passed /____/ Failed_______________________________________________________________ Other Related Documents (1 original copy and 3 certified photocopies)_____________________________________________________________________________________________________________________________________________________________________________________________SECOND ENVELOPE: FINANCIAL BID PROPOSAL SHALL BE COMPRISED OF THE FOLLOWING Duly Signed Bid Form; /____/ Passed /____/ Failed_______________________________________________________________ Duly signed and accomplished Bill of Quantities; /____/ Passed /____/ Failed_______________________________________________________________ Duly Signed Detailed Estimates including a summary sheet indicating the unit prices of construction materials, labor rates and equipment rentals used in coming up with the bid; and/____/ Passed /____/ Failed_______________________________________________________________Duly Signed Cash Flow by Month and Payments Schedule. (SF-INFR-56) /____/ Passed /____/ Failed_______________________________________________________________ Other Related Documents (1 original copy and 3 certified photocopies)___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Delivery / Contract Period: 75 Day/s Pre-Bid Conference: 05/11/2026 2:30 PM at BAC Office, New Municipal Building, LGU, Abra de Ilog, Occ. Mindoro