Supply and Delivery of Various Food Supplies for Supplementary Feeding Program for the Province of Sarangani (pswdo)

INVITATION TO BID FOR Supply and Delivery of Various Food Supplies for Supplementary Feeding Program for the Province of Sarangani (PSWDO) 1) The Provincial Government of Sarangani, through DSWD FUND, SFP FY 2026 intends to apply the sum Twenty-Three Million Two Hundred Forty-Six Thousand Six Hundred Pesos (₱23,246,600.00) Supply and Delivery of Various Food Supplies for Supplementary Feeding Program for the Province of Sarangani (PSWDO) (GOODS-2026-070), being the Approved Budget for the Contract (ABC) to payments under the contract per lot. Bids received in excess of the ABC for lot shall be automatically rejected at bid opening.2) The Provincial Government of Sarangani now invites bids Supply and Delivery of Various Food Supplies for Supplementary Feeding Program for the Province of Sarangani (PSWDO) (GOODS-2026-070) using the Lowest Calculated Responsive Bidder (LCRB). Delivery of the Goods is required Fifteen (15) Calendar Days. Bidders should have completed, at least Five (5) Years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail “criterion as specified in the IRR of RA No. 12009.i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. ii) Bidding is open to all interested Bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR.4) Interested Bidders may obtain further information from The Provincial Government of Sarangani and inspect the Bidding Documents at the address given below from 8:00 AM to 5:00 PM.5) A complete set of Bidding Documents may be acquired by interested Bidders on November 3, 2026 (Tuesday) from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Twenty-Five Thousand Pesos (₱25,000.00).It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS)and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.6) The Provincial Government of Sarangani will hold a Pre-Bid Conference on November 10, 2026 (Tuesday), 9:00 AM at BAC Conference Room, 2nd Floor, PGSO Bldg., Capitol Complex, Alabel, Sarangani Province. Which shall be open to prospective Bidders.7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below on or before November 24, 2026 (Tuesday) at 9:00AM. Late bids shall not be accepted.8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.9) Bid opening shall be on November 24, 2026 (Tuesday) at 9:00AM at BAC Conference Room, 2nd Floor, PGSO Bldg., Capitol Complex, Alabel, Sarangani Province. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity.10) The Provincial Government of Sarangani reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.11) For further information, please refer to:Bids and Awards Committee Secretariat2nd Floor, PGSO Building, Capitol ComplexAlabel, Sarangani Province 9501E-mail: bac.secsarangani01@gmail.com________________________________ ATTY. JENRIC Y. GARCIABids and Awards Committee ChairmanNO. QUANTITY UNIT DESCRIPTION1 70833 PIECE/S FRESH CHICKEN EGG (MEDIUM)2 14023 KILO/S FROZEN WHOLE CHICKENPremium High Quality Dressed Whole Chicken atleast 1kg per pc. per pack3 2205 KILO/S NATIVE WHOLE DRESSED CHICKENPremium High Quality Atleast 1kg per pc. per pack4 2205 KILO/S LEAN BEEF500 grams per pack (Premium High Quality)5 2205 KILO/S GROUND BEEF500 grams per pack (Premium High Quality)6 561 KILO/S DRIED DILIS (LOBO-LOBO)250 grams per pack (Premium High Quality)7 2880 KILO/S FRESH POTATO, TUBER, MEDIUM SIZE8 1950 KILO/S FRESH CARROTSmedium size9 1644 KILO/S FRESH GREEN CABBAGE10 1190 KILO/S DRIED GREEN MONGGO100 grams per pack11 703 KILO/S GARLIC, BULB12 946 KILO/S ONION, BULB13 38439 CAN/S CANNED CORNED TUNA(150g/can), halal certified (Premium High Quality)14 18894 CAN/S CANNED CORNED BEEF(fortified with Iron and Zinc, with sodium content ranging from 240g to 280g per serving, halal certified in 150g/can) (Premium High Quality)15 5474 KILO/S COCONUT COOKING OIL, HALAL CERTIFIED1000ml per pack/pouch (Premium High Quality)16 2751 BOTTLE/S SOY SAUCE(500ml per bottle) (Premium High Quality)17 1680 PACK/S BROWN SUGAR500 grams per pack18 1143 PACK/S COARSE IODIZED SALT, HALAL CERTIFIED250 grams per pack19 1312 PACK/S BANANA CATSUP320 grams per pack (Premium High Quality)20 1288 PACK/S FLOUR, 3RD CLASS500 grams per pack (Premium High Quality)21 1844 PACK/S COCOA POWDER (SWEETENED)150 grams per pack (Premium High Quality)22 1702 CAN/S EVAPORATED MILK370ml per can (Premium High Quality)23 2711 PACK/S BIHON, HALAL CERTIFIED400-454 grams per pack (Premium High Quality)24 6350 PACK/S PANCIT CANTON, HALAL CERTIFIED200 grams per pack (Premium High Quality)25 60831 PACK/S PANCAKE MIX WITH SYRUP200 grams per pack (Premium High Quality)26 1923 BAG/S WHITE COMMERCIAL RICE, 25KGFragrant Rice (Premium High Quality)Beneficiaries: Day Care Children Alabel - 2,000Glan - 3,100Maasim - 1,370Kiamba - 1,850Maitum - 1,555Malapatan - 2,957Malungon - 5,050TOTAL - 17,882FOR (HOTMEALS) General Requirement/Note: willing bidder must provide sample on or before the pre-bid conference schedule.A. Price: Quoted prices shall be inclusive of all applicable costs, including delivery, labor, packaging, hauling, and other incidental expenses.B. Delivery Sites: Delivery shall be made to the designated drop-off or receiving areas identified by the concerned LGUs.C. Delivery Terms and Schedule1. Delivery shall strictly follow the approved delivery schedule and timeline provided by the End User.2. All items must be prepared and complete per Child Development Center Two(2) hours before the schedule distribution3. All items must be distributed between 8:00 AM to 12:00 NN only. 4. Incomplete items will not be accepted.5. Food items under the Delivery Schedule must be delivered on the same day to the designated receiving areas.6. The supplier must coordinate with the End User or assigned office staff at least 3–5 days prior to the delivery date.7. Items shall be segregated per Child Development Center (CDC) based on the Distribution Sheet provided by the End User and properly labeled with thename of the CDC.8. Any damaged, lacking, or defective goods delivered shall be replaced immediately by the supplier. Buffer stocks equivalent to at least 20% of the total quantity must be available for replacement purposes.9. Perishable goods shall be transported and delivered using appropriate cold storage facilities and ice boxes for each Child Development center. Chicken products must be frozen and accompanied by NMIS certification during delivery.10. Fresh vegetables, eggs and native chicken must be sourced locally to ensure freshness and quality.11. Distribution of Food Supplies shall be in proper, highly hygienic, arrange according to CDC's to prevent contamination (PLEASE SEE ATTACHED SUPPLEMENTARY FEEDING PROGRAM DISTRIBUTION PHOTOS)D.Packaging1. Packaging shall be completed at the supplier’s warehouse prior to delivery.2. Goods must be packed individually per CDC or DCC allocation using clean, durable, and appropriate packaging materials such as eco-bags, sacks, boxes, crates, or similar containers to prevent damage during transport.3. Repacked or unlabeled grocery items are strictly prohibited to ensure food safety compliance.4. Vacuum-sealed and individually packed packaging is required for chicken and ground beef products.5. Labor and materials for packaging shall be shouldered by the supplier.E. Product Quality and Safety Standards1. Grocery items must be premium quality, properly branded or labeled, and must have a minimum shelf life of one (1) year from the date of delivery.2. Supplier must bring sample product to ensure quality products.3. Repacked or unlabeled items such as cooking oil, soy sauce, salt, pancit canton, bihon, catsup, and cocoa powder shall not be accepted.4. Suppliers and delivery personnel must observe proper health and safety protocols and wear appropriate protective equipment such as face masks and gloves during delivery.F. Supplier’s Personnel and Equipment1. The supplier shall assign 3–5 personnel, including a designated Point Person or Quality Controller, to manage and monitor deliveries at the drop-off areas. 2. One (1) authorized staff shall remain onsite to address concerns or issues until all items have been received by the concerned CDWs/SNPWs.3. The supplier must provide necessary delivery materials and equipment such as trapal/lapagan, ice boxes, and crates at the drop-off points.4. No items especially wet products will be placed on trapal or any other container that is not clean.5. Delivery vehicles must be clean, sanitary, and preferably one vehicle per LGU.G. Warehouse Requirements1. The supplier’s main warehouse must be located within Region XII and shall have complete sanitary permits and proper facilities for hygienic storage and packaging.2. SFP monitoring team composed of DSWD XII, PSWDO and PGSO will conduct onsite visit to check/validate warehouse compliance.3. Packing and repacking activities shall only be conducted within the designated warehouse and not at the delivery sites.4. The warehouse facility, amenities, and sample packaging may be inspected during post-qualification.H. Inspection and Acceptance: Inspection and acceptance of delivered goods shall be conducted at the identified drop-off areas by the concerned LGU, MSWDO, ECCD Focal Person, LGU SFP Focal Person, LGU SFP Staff, and the LGU Inspectorate Committee or authorized inspectors.I. Proof of Delivery: The supplier shall submit complete supporting documents such as Delivery Receipts, Sales/Charge Invoices, Tally Sheets, and Inspection and Acceptance Reports duly signed by authorized personnel to support claims for payment.J. Payment Terms: Payment shall be processed within sixty (60) working days upon submission of complete and correct supporting documents for the total deliveries made.K. Supplier Qualification:• The supplier must present a Certificate of Good Performance or Certificate of Satisfactory Performance for similar completed contracts. (Certificate from Local Government Unit / 7 Municipalities of the Province)• Suppliers ensure that Supplies like vegetables/eggs/chicken shall be source out locally through accredited Community Based Organization. (Please refer to attached CBO's from EPAHP). Delivery / Contract Period: 15 Day/s Pre-Bid Conference: 10/11/2026 9:00 AM at PGSO CONFERENCE, 2ND FLOOR BUILDING, CAPITOL COMPLEX, ALABEL, SARANGANI PROVINCE